Google Docs

Google Drive has been rumored to launch for quite awhile as a competitor to the popular Dropbox. Google Drive will be a file locker for users to store files accessible from anywhere. Think Google Docs, but for files. Tonight, Wall Street Journal said Google would be launching Google Drive in the coming weeks or months, citing people familiar with the matter.

Google will most likely also release a Google Drive Android app. Users will be able to quickly grab the files they upload through the web and grab them for use on their phones.

WSJ said Google Drive will run for free, but it will cost more money as more data is used like Google Docs. We will keep you updated as the launch draws closer.

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Google just announced on the Android Google+ page that Google Docs for Android was updated with a few highly requested features. First off, the app now provides the ability to save documents for offline viewing through a “make it available offline” option and even updates the files automatically when connected to Wi-Fi. Offline documents can also be updated manually from within the new “Offline” section of the app.

Another new improvement included in the update is new features for tablet users including high-resolution versions of documents, the ability to swipe right and left between pages, and a slider at the bottom of docs to jump to a specific page.

The new Google Docs for Android is available from the Market now. You can learn everything you need to know about working with offline Docs here.

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Google Apps is a Google service that features several Web applications similar to traditional office suites. The services vary per edition but generally include Docs, Gmail, Calendar, Talk, Sites, Groups, Video, and Marketplace. Its popularity among students and educational institutions is rapidly increasing due to enhanced sharing features, accessibility and cost.

Google Apps for Education is just one edition that offers 25 GB of storage space per user for free through K-12 schools, colleges, and universities with up to 30,000 users. Forty-million active users currently use Google Apps, and according to US News & World Report, 61 of the Top 100 schools have switched to the educational service.

“Google Apps offers simple, powerful communication and collaboration tools for educational institutions of any size – all hosted by Google to minimize maintenance and reduce IT costs,” said Google Apps for Education on its website. “Google Apps is provided to educational institutions at no charge, and is hosted on the same enterprise-class infrastructure used by corporate and government customers.”

UC Berkeley announced Dec. 21 that they planned to make Google Apps for Education their new campus calendar and email system. “Operation Excellence” is a cost cutting initiative designed by the university to save $75 million annually. UC Berkeley currently offers their campus faculty, students and staff access to Microsoft software and Adobe Creative Suite free of charge. However, campus officials agreed to convert to Google Apps for Education in January 2012.

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Google has just begun rolling out a new Google Docs redesign, which features new menubars and a bigger focus on the content. Hasn’t it already been redesigned? Well — kinda, but this looks a ton better. Google highlights the changes:

• We made it clearer that your document is always saved, by showing “Saving…” right after you make a change and then “All changes saved” once it’s fully saved.

• We added an icon to the Share button so you can tell if your document is shared at a glance.

• If you’re looking for options that were previously under the Share button (e.g. “Email as attachment…”), you can now find these in the File menu.

• By default, the documents list automatically fits a comfortable number of documents on your screen (large desktop monitors show more, smaller laptop screens show fewer). We also added density options to give you more control:

Those of you that crunch numbers using Google Docs: The company has just added a cool new feature to the spreadsheets editor – merging cells vertically. In addition to the existing horizontal merging functionality, this new feature allows for some pretty complex layouts. Just drag the set of cells, hit the down arrow next to the merge icon and select Merge vertically. You can also assign headers to sets of rows. Why would anyone want to merge cells vertically? Google offers an example:

In the spirit of the NFL season, let’s say you want to host a football tournament for your friends. To make it easier for them to cast their votes on the winning team, you organize the NFL teams by conference and division in a Google spreadsheet. After applying vertical merges to all of the conference and division headers and horizontal merges across the team names in each conference, you’re ready to share with your friends for the tournament!

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Google Docs, the office productivity suite from everyone’s favorite search provider, has gotten updated with three new tools that Google says “put the fun in functional”. These are the format painter (finally!), fusion tables and drag & drop images. Format painter has been long in the coming and was arguably an important missing feature that probably put off some people from entrusting the cloud with their office productivity.

It’s real simple, just select a chunk of text and press the paintbrush button to copy its style (font, size, color and other formatting features) and apply it to one or more (double click the paintbrush button) blocks of text. Handy shortcuts are also available:

To copy the style of your selected text

• Mac: Ctrl+Option+C
• Windows: Ctrl+Alt+C

To apply any copied styles to whatever text you have selected:

• Mac: Ctrl+Option+V
• Windows: Ctrl+Alt+V

More on fusion tables and drag & drop images after the break.

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Announced by the company in a blog post, Google is now partnering with FedEx to offer Google Docs uploading inside of Print Online. Print Online is FedEx’s service that allows users to upload documents to be printed at a local FedEx stores for pickup. But what happens when you write your documents inside of Google Docs, and not Pages or Word? With the companies new partnership, you will now be able to upload files directly into Print Online from the cloud.

Tuesday, Google also announced in a blog post that support for one click Cloud Print has been added — along with the ability to add page numbers. As you can see in the screenshot after the break, Cloud Print is easy — with just one click you can print to any printer (as long as its setup) from any device or OS. The Cloud Print feature is currently available only in documents and spreadsheets. Furthermore, the new page numbers feature is a must for those of us who use the MLA format on a daily basis. The ability to add page numbers is definitely a feature Docs has been lacking..

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Strangely enough, offline mode in Gmail is a standalone web app (pictured above) rather than being baked into Gmail directly. Click for larger.

Google announced in a post over at the official Gmail blog that it is bringing offline functionality back to Gmail, Calendar and Docs. The feature had initially been enabled in select Google services via Gears, the company’s proprietary browser extension that was later retired in favor of HTML5. It took longer than expected to re-write the offline functionality in HTML5, though. This was in part because Google had to wait until the World Wide Web Consortium ratified new HTML5 features that allow for local browser storage and other technologies that make it possible for developers to write web apps which sync seamlessly between offline and always-on modes of operation.

Gmail offline will be available today, Google said, and offline for Google Calendar and Google Docs will be rolling out over the next week, starting today. In the case of Gmail, offline functionality is enabled via a Chrome Web Store app dubbed Offline Google Mail. As for Calendar and Docs, clicking the gear icon at the top right corner and choosing the Offline mode lets you view events from your calendars and RSVP to appointments while offline, as well as view your Google documents and spreadsheets. Offline Docs editing isn’t supported yet, but Google is “working hard to make it a reality”.

The question is, will you care about working offline now that mobile/broadband Internet and wireless hotspots have become ubiquitous?  (YES!)

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You’d be forgiven for thinking that the official Google Docs app for Android does web clipboard, a handy feature allowing you to copy and paste content between Google documents through the cloud. Having recently added vector drawings to web clipboard, the team today announced in a blog post the updated Android app which now supports 45 additional languages and cloud clipboard. This opens up interesting possibilities, like pasting images taken on your Android phone into a Google document on your desktop, without syncing anything.

Just tap the camera icon from the Docs widget on your home screen, snap a photo then select Send to Web Clipboard and press OK. The image gets uploaded to the cloud, ready for pasting by clicking the Web Clipboard icon on a Google document toolbar. Another improvement: The updated Android app, available on Android Market, lets you open your documents with any compatible viewer application or send a doc as an attachment through email or another app on your phone.

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While it hasn’t officially been announced, Google Operating System has discovered how to enable the new design for Google Docs. The new design matches the Google+ design we’ve seen Google enabling across all products over the last month — adding more whitespace and new colors. To enable, all you have to do is select “enable new look” below the settings icon in the Google+ bar (shown after the break).

Along with the new design are five new keyboard shortcuts: up and down arrows will highlight documents to open, shift + T creates a new text document, shift + S creates a new spreadsheet, shift + C creates a new collection, and “?” opens the shortcut guide. If the new design isn’t for you, you can enable the old theme back, but we don’t think you’ll want to change. Check out a few more screenshots after the break.

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Box has added today the ability to create and edit Google Docs inside of their service. The popular cloud storage solution favored by six million people would previously require folks to create documents at the Google Docs website or using a desktop program before uploading them to the Box cloud. Being Google Docs, other users can also collaborate with you right inside the Box service. Once done,  you can share files with your other computers and those you are working with. Check out these new features in a short clip after the break.

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After Google pulled life support on its free and open source browser extension called Gears, many road warriors were left scratching their head because by doing so Google had also killed the useful offline mode in Google Docs. The company relied on Gears to add features to web apps that were not possible in HTML at the time, like the ability for web apps to cache data and maintain operation without continuous network connectivity. Google has been promising to re-write the offline functionality in HTML5 ever since. While no announcement has been made yet, the Google Operating System blog spotted a black status bar in Google Docs labeled “Offline Docs” and links to switch manually between online and offline modes. This means that the search company is internally testing the feature and will probably make an announcement soon.

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Native editing is coming to the Google Docs app for Android, in addition to “lots and lots of improvements”

Members of the Google Docs team have revealed some interesting new features slated for an upcoming revision of Google’s online office suite which is due soon. Product managers Scott Johnston, Jeff Harris and Ronald Ho plus engineer DJ Lee and community manager Teresa Wu described some of the new features in a Q&A session with Reddit readers (via Business Insider). For starters, .txt previews are coming back to Google Docs. Next, cloud printing via Cloud Print will be supported across platforms and through browsers other than Google’s own Chrome. Go past the break for more new stuff, including Cloud Connect, offline editing and Android app improvements.

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Gmail was the most widely used Google Apps service for Brown University (above), but Chat tops the customer satisfaction charts (below)

Brown University conducted a telling survey in May, asking some 1,100 students and faculty/staff members to evaluate Brown’s migration to Google Apps for Education eighteen months ago. Like everywhere, Gmail was the service of choice for a whopping 98 percent of the respondents, but satisfaction index for Chat – used by two-thirds of the respondents – topped the charts: 99 percent for Chat versus Gmail’s 90 percent. Nearly five out of five undergraduate, graduate and professional student respondents were “Very Satisfied” or “Satisfied” with Google’s web-based email.

Google Sites was less popular, having been used by one in three respondents. Docs and Calendar were used by the respectable 85 percent and 79 percent of the respondents, respectively. Most frequently used apps on a daily basis? Gmail (97 percent), Calendar (60 percent), Chat (33 percent), Documents (29 percent) and Sites (eight percent). And when issues rose, nearly half the respondents sought answers on Google’s official help pages and Google search.

More food for thought and four additional pretty charts bellow.

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One thing that keeps people on Excel is the ability to use Pivot tables.  Google today eliminated one more barrier to migrating to apps by implementing pivot tables today in Google Spreadsheets.

In essence, a pivot table does just that — it allows you to “pivot” or rotate data, thus looking at it from different angles and seeing a variety of patterns which may not be immediately obvious. Let’s take a very simple example of a list of students. This list includes a number of students and some information about them, including gender, class level, and major.

Updates to Spreadsheets are rolling out now.
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